What is an Offline Visitor Management System:
An Offline Visitor Management System is a solution used by organizations to manage visitors without relying on Internet connectivity.
While offline systems may lack some of some functionalities like real-time capabilities and remote access features of the online visitor management systems, they offer the advantage of data security and continued functionality even during internet outages as a cost effective solution having limitless usage.
Sometimes the internet becomes a curse rather than a boon, Solutions like Offline Visitor Management help the organization to maintain compliance as per their need.
Offline Visitor Management is for sure a boon to factories, warehouses, manufacturing units, and education institutes to keep their data safe on their system and seamlessly utilize it without worrying about internet fluctuations or unavailability of the internet. Which helps to manage their data and generate reports to utilize it for potential growth.
Let’s take a look at the benefits and reasons to use an Offline Visitor Management System.
Why Offline Visitor Management System?
1] Uninterrupted Operations
Offline Visitor Management can help the business to run operations smoothly without any interruption in the visitor managing process. As it does not require any internet access or approval to enter the data, generate the visitor pass or courier pass, which ultimately helps the organization to manage the guests and visitors seamlessly.
2] Enhanced Data Security:
As the data will be there on the local system, one can keep the data secured there and utilize it as and when required with assured security and confidentiality of data. There are no such data threats in an offline system and fewer chances of threats without accessing the system.
3] Cost-Effective Solution:
As there are no such expenses of managing the data and images on the cloud, offline visitor management is for sure a cost effective solution for any organization. Also, the maintenance cost is lower compared to any other solution. The disadvantage here is only multiple users and notifications.
4] Unlimited Usage:
Offline Visitor Management can be used seamlessly as there is no cloud or server included that has limits or pay to extend the space scenario, For example VizMan Lite the lighter version of VizMan provides unlimited usage to their users without any barriers.
5] Compliance with Regulations:
The Offline Visitor Management System provides the flexibility to create and modify the visitor form and courier form along with the visitor pass and gate pass, which allows the organization to create and manage compliance and regulations. Here you can also capture images of visitors along with their identity.
6] Customization and Flexibility:
As mentioned above, it has the flexibility to create and modify the visitor form and courier form along with the visitor pass and gate pass. Also, it can be customized as per the requirement and flow of the organization. i.e. Color and language, User Interface, Buttons, Actions, etc.
7] Accessibility in Remote Areas:
Offline Visitor Management System is made to use without internet, which means you are not required to have any internet connectivity to enter or manage visitor data. One can utilize the solution seamlessly without internet in the remote areas. Manufacturing Units and Factories are some of the examples for it.
8] User-Friendly Interface:
Offline Visitor Management is easy to use without going to different screens, it is designed in such a way that any individual with the basic understanding can use it. As mentioned in the above point, the organization can make it designed as per their own desired interface.
9] Lifetime Validity:
As Offline Visitor Management System has nothing to do with the cloud or server and it is for unlimited usage there should be no validity for the solution to the organization. The solution provider may take after sales support fees if required as an optional add-on.
Conclusion:
Conclusion for Offline Visitor Management in easy words would be best replacement for manual register, cost and security efficiency, data sorting and report generation to utilize the data and greet the visitors, visitor experience and confidentiality of data on your local PC. It is definitely beneficial for factories, warehouses, manufacturing units, and small-medium corporations.
