VizMan for Meeting Management

How VizMan Works to Manage Meetings?

How VizMan Works to Manage Meetings?

  • Schedule meeting: Hosts or Admins set meeting times, pick meeting rooms or resources, send invites to visitors or employees.
  • Invite & notify: Guests receive SMS/email/in-app invites and reminders; hosts and Receptionists see upcoming meetings in personalised calendar views.
  • Meeting day check-in: Visitors or employees check in via QR / invite code / OTP; Receptionist or Gatekeeper confirms identity; arrival notifications go to hosts.
  • Meeting notes & follow-up: Capture minutes of meeting (MoM), record remarks, export meeting reports and attendee logs for review.
Meeting scheduled using VizMan at company premises with real-time room booking

Features of VizMan for Meeting Management

Features of VizMan for Meeting Management

  • Meeting scheduling & resource allocation to reserve rooms, set time slots and assign hosts.
  • Bulk invite & personalised notifications via SMS, email and in-app updates.
  • Visitor & host check-in via QR code / invite code with optional OTP verification.
  • Meeting notes (MoM) & remarks saved for each meeting to track decisions and action items.
Client meeting managed through VizMan with off-site scheduling and attendee tracking

Features of VizMan for Meeting Management

Features of VizMan for Meeting Management

  • Personalised calendar view showing employee/host-wise schedule in web & mobile.
  • Attendance reports & visitor meeting analytics including invited, actual attendees, meeting logs.
  • Approve / reject meeting requests or reschedule, with visibility to admins and hosts.
  • Visitor verification & security like photo/ID proof, blacklisting, VIP flagging to control access.

Benefits of Using VizMan for Meeting Management

Benefits of Using VizMan for Meeting Management

  • Save time by automating scheduling, invites and reminders.
  • Improve communication with host & visitor notifications and live calendar sync.
  • Ensure security & compliance through verification (OTP/ID), blacklist and visitor logs.
  • Boost productivity by tracking attendance, meeting outcomes & notes in one place.
  • Gain insight with meeting analytics and reports to optimize resource usage.
Visitor management system with built-in meeting scheduling and host alerts

Role-Based Modules

Role-Based Modules

  • Administrator: Configures meeting rules, sets up resources, manages user roles, and accesses all reports.
  • Employee (Host): Schedules meetings, sends invites, receives visitor arrival alerts, reviews meeting notes.
  • Receptionist: Manages visitor check-in/out, verifies ID/OTP, assists walk-in meetings, and prints or issues badges/passes.
  • Gatekeeper / Security: Handles arrival confirmations at gates, scans QR codes, checks OTP/photo proof, enforces blacklist or VIP rules.

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Client Experiences

Client Experiences

FAQ

The Personalized Calendar feature enables you to quickly identify your schedule by having your meeting calendar at your fingertips. This helps you stay organized and manage your time effectively.

Visitors and hosts will receive updates via SMS and email, as well as through in-app notifications. This ensures that all parties are kept informed about the status of their visit or meeting.

Our Meeting Management feature allows you to create and manage meetings from a single platform. This streamlines the scheduling process and improves overall meeting efficiency.

You can enter Minutes of Meeting directly on our platform for your records. These notes can be accessed anytime on your app, making it convenient to review discussions and decisions made during meetings.

Yes, You can generate a specific report for invited visitors and meetings along with the meeting notes.

Blogs & Articles

Blogs & Articles