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Factories

Visitor Management System for Factories & Manufacturing Plants

Visitor Management System for Factories & Manufacturing Plants

At many factories the gate is a slowdown. Trucks wait. Contractors re-register every day. Packages pile up at the reception. Paper notes and calls make the gate slow and risky.

 

VizMan is a visitor management system for factories that fixes this. Use invites, QR code check in, multi visit passes and courier logging so your gate works fast and your records stay clean.

 

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visitor-management-system-for-manufacturing

Why Factory Gates Slow Down Work

Why Factory Gates Slow Down Work

  • Trucks and delivery drivers wait because check in is slow.
  • Contractors come often and must register each time.
  • Packages and parts get misplaced at the gate.
  • Shift handovers lack a clear list of expected visitors for the day.
  • Security needs a quick way to verify who is allowed in and who is blocked.
  • Audits and compliance checks need clear logs, not scraps of paper.

 

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How VizMan Fixes Contractor, Courier & Visitor Chaos

How VizMan Fixes Contractor, Courier & Visitor Chaos

  • Drivers scan a QR code or show an invite code at the gate. The system auto fills details and checks them in fast.
  • Create passes for workers who visit often. They do not need to register every day.
  • Log every delivery and print or share courier slips. You can track the package from gate to store.
  • Hosts or site managers create invites and add notes. If you use approvals, a manager can approve the visit before arrival.
  • See all scheduled visits for the day in one place. Admins can run visitor logs and export reports for any date range.
  • Gatekeepers use mobile or tablet browsers to check visitors with QR scan or invite code. The interface is quick and needs little training.
  • Admins can upload users in bulk from Excel to set up multiple sites fast.
Visitor management system with built-in meeting scheduling and host alerts

Key Features Factories Need

Key Features Factories Need

  • Fast QR code check in for trucks and visitors.
  • Multi visit passes for contractors and vendors.
  • Courier in and out records and printable slips.
  • Pre-invite with optional approval rules.
  • Daily visitor calendar and exportable visitor logs.
  • Blocked visitor list and clear audit trails.
  • Mobile friendly gate check in for security staff.
  • Bulk user upload for fast setup across sites.
Real-time visitor tracking dashboard with analytics in VizMan VMS

Simple Implementation Steps

Simple Implementation Steps

  • Admin sets up the factory account and uploads users.
  • Create approval rules and daily notification settings.
  • Create contractor multi visit passes or invite recurring vendors.
  • Gate staff use a tablet or phone to scan QR codes and check visitors.
  • Run visitor logs and exports when you need audit data.

 

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Downloadable visitor reports with in VMS

Client Experiences

Client Experiences

Vadilal

VizMan is working great, It meets all our requested requirements and functions smoothly on the web and mobile versions. The improvements significantly enhanced the performance. We appreciate the efforts of support team as well.

VADILAL INDUSTRIES

Security Head
HFN

This is very profound system, we are using in one of the biggest campus with more than 50K visitors in a month at Hyderabad Kanha Shanti Vanam, and so far work super seamlessly.

HEARTFULNESS

Admin
Viega

We are happy to use VizMan which is easy and user friendly. It is compatible with Android & iOS which is really a best thing. Web browser is also great having dashboard and data access. We've received good service & support.

VIEGA INDIA

IT Manager
KCCI

VizMan helps us as a game changer to manage important events organized at different locations. Invite, Attendee Pass & Reports are some of the best functions for us. We'll surely host more amazing events using VizMan.

KNOWLEDGE CHAMBER OF COMMERCE

Event Manager
loxmi

Using Vizman for over a year, it efficiently tracks visitors and meetings. Real-time updates and user-friendly app, The application securely stores records, saving time and offering great support for issue resolution.

LOXIM INDUSTRIES

Security Head
Fastrack

The functionalities of VizMan are helping us in the welcoming process of guests. Meeting Management with remarks is an amazing feature that helps to streamline. Courier management is an additional advantage for us.

FASTRACK POLYFAB

IT Manager
Vacan and Co

Now our employees don’t have to answer phones or visit the entry gate several times in an hour. Vizman was one of the most beneficial & relieving additions to the office system I ever made.

VCAN & CO

Managing Partner
Sumitek Natraj

Being a manufacturing unit, Gate Pass is our basic need to be able to track incoming and outgoing material. VizMan has been really friendly to use for everyone here.

SUMITEK NATRAJ MACHINERY

HOD - Operations
Eddi

All my clients were highly impressed by this system, some specially visit my office just for the fun of using it again and again!

EDII - AHMEDABAD

IT Head

Frequently Asked Questions

Yes. Drivers can scan a QR code or give an invite code for a quick check in. That reduces queue time.

Create a pass for a contractor. They can show the pass or scan the QR to sign in for each visit without full re-registration.

Yes. Use courier in and courier out flows and print slips. Every delivery is logged.

Yes. Admins can run visitor logs, get visitor reports and export data for any date range.

Yes. Gatekeepers can use a phone or tablet browser for quick check in using QR or invite code.

Yes. Admins can turn on approval rules and choose who approves an invite.